DFT Shared Service Centre
The Brief
The Department for Transport (DfT) Shared Service Centre is a service provider that will over time become responsible for providing key services (HR, Payroll and Finance) to over 23,000 DfT employees and their suppliers. It is designed to increase efficiency by reducing on-going costs; to help the DfT family work together more effectively; and to make better use of specialist support service expertise. The DfT Shared Services centre encompasses organisations such as DSA, DVLA, HA and DfT (c)
As with all government departments, the DfT Shared Service Centre is required to be fully accountable for all financial transactions and required to implement processes for the safe and secure management of all cash flow.
The DfT Shared Service centre approached Kalamazoo with a view to implementing a secure and cost effective digital payment solution. Kalamazoo operates a desktop laser printing solution specifically designed to streamline the printing process for customers of the Office of HM Paymaster General (OPG).
Our Solution
The system proposed by Kalamazoo, Cheqflow Laser Secure for OPG, enables customer to create and print payable orders with MICR numbering, remittance templates, authorised signatures and organisation/bank details onto OPG approved base stock stationery.
The package includes a Windows based software, which merges with existing accounting data, and prints payable orders from an APACS approved MICR printer. Cheqflow Laser Secure (OPG) enables customers to streamline payment procedures by printing payable orders with security and ease.
Utilising a single user license, the DfT Shared Services Agency implemented the Cheqflow Laser Secure (OPG) system in September 2005. The system integrates with two Troy MICR 4200 printers to provide a secure and reliable payment solution and provides an interface to the OPG Masterline system.
The Result
The Cheqflow Laser Secure (OPG) encompasses multiple levels of security, such as cheque number validation, swipe card technology, digitally encrypted signatures and the Cheqfont Secure (a wallpaper design of payee and amount printed across the face of the cheque), all of which make it extremely difficult, if not impossible, for the cheque to be fraudulently altered.
Alison Williams, Business Support Manager at the DfT Shared Service Centre comments “Since installing the Cheqflow Laser Secure system in 2005 we have had no reported incidences of cheque fraud
Alison continues “The Cheqflow system allows us to improve security and efficiency, whilst ultimately reducing costs.”
Alison concludes “We will continue to entrust our transactional requirements in the hands of Kalamazoo as they have proven themselves as an innovative, professional and reliable partner.”
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